Employment Legal Advice Hints
Being an employer in Queensland has never been more difficult from a legal standpoint with federal and state legislation complicating an already confusing situation involving a myriad of awards, workplace health & safety requirements, contract law issues and common law. So if you are an employer or manager in Queensland, read on for some tips to get your head around the minefield that is “labour law” these days.
1. Essential Employment Contract Information
Although many aspects of employment law are governed by legislation that you simply cannot avoid, contracts provide several opportunities for protecting your interests by going further than the legislation. As is the purpose of any contract, an employment contract clarifies the working relationship between an employer and employee so that expectations and obligations are clear and therefore the likelihood of overcoming a disagreement without seeking legal advice is greater. This is often achieved simply by reminding an employee of the terms and conditions of the contract.
The golden rule with respect to employment contracts is that the more you can include the better. Firstly it will reduce the likelihood of a disagreement arising in the first place and secondly, if an employee becomes difficult to handle, a properly drafted contract can be your lawyer’s best friend in defending your interests. Policies and procedures, promises and expectations should be referred to and explained in the contract to remove doubt but also to provide legal recourse if they are not followed in the future.
2. Be Aware of Legislation
If you are an employer it is important to know the legislation that applies in Queensland namely the Industrial Relations Act and Work, Health & Safety Act and the federal Fair Work Act.
Each of these statutes are cumbersome to digest and must be read in light of each other and also considering common law principles that still govern many aspects of the employee / employer relationship. The Fair Work Act and the Industrial Relations Act deal with very important issues which every employer should be aware of such as redundancy entitlements, termination notice requirements, unfair dismissal and the emerging controversial area of adverse action.
Every employer should read this legislation or consult with a lawyer experienced in employment law to know the important points appropriate to the employer’s business. When an employer is not aware of the relevant legislation, the risk of being exposed to action in court or Fair Work Australia tribunal is increased.
3. Do you know the Awards?
Awards cover many industries. Aspects of employee rights covered by awards typically include entitlements to personal leave, notice required for termination by an employer, travel allowances and the time allowed for lunch breaks (along with many other details which vary from industry to industry). Failing to know the details of a relevant award and denying an employee his or her rights under the award can open an employer up to action in Fair Work Australia which may result in a compensation order or another kind of remedy being ordered. When there are correct preparations in place, there will be less problems arising and extra legal fees can be avoided.
We strongly encourage you to use the free tool on the Fair Work Australia website to search for the award that is relevant to your industry so you are aware of any rights or entitlements your employees may have.
4. Do you have any Policies and Procedures?
An employer should have policies and procedures so an employee is aware of how their workplace is managed and to have written evidence should the employer need to provide evidence to a court or tribunal that an employee didn’t follow a workplace policy or procedure.
Policies and procedures should contain all aspects of an employee/employer relationship. For example, does your business have a procedure for an employee wanting to take annual leave? Do they require special permission from a partner or office manager or can they simply notify someone of their absence? Does your business have a procedure to follow should an employee wish to make a bullying or harassment complaint?
5. Is your termination procedure clear?
Having a clear policy and procedure regarding termination of an employee is critical, as when a person is fired, laid off, made redundant or for any other reason they lose their job, there is often high emotions involved and a lot of controversy surrounding the termination.
Employers with less than 15 employees are encouraged to refer to the Small Business Fair Dismissal Code to make sure that they comply with the regulations regarding dismissal. Failure to comply with the law can have serious consequences for a business and it is better to play by the rules from the start. It can reduce the risk of conflict when all employees are aware of the company’s policies and procedures.
This is only a brief guide and not to be taken as a full summary of employment law in Queensland. Every business has different situations and we encourage Employers to seek legal advice regarding the compliance with labour law before a problem arises. It is more cost effective to seek legal advice beforehand to create suitable employment contracts than having to defend yourself in Fair Work Australia or court.